About the role:

About the role:
Gentoo is a values-led, charitable organisation that provides more than 60,000 people in Sunderland with a place they can call home. We have a clear vision and a social purpose. We believe that everyone has the right to live in a good quality home that they can afford.
We are currently recruiting an Assistant Contracts Manager (M&E) to join the Mechanical and Electrical team. In this role, you will assist the Repairs & Maintenance Contracts Managers (Mechanical & Electrical) to provide, plan and coordinate external suppliers to manage Gentoo’s statutory, regulatory and compliance responsibilities. You will also support the Contracts Managers to ensure all relevant servicing, repairs, testing and remedial work is tracked and completed and certification validated and updated. Supporting and undertaking (in collaboration) quality assurance/quality control checks to a defined percentage of suppliers' work to provide robust site management together with technical advice is a key element of this role. You will support the performance of Gentoo’s suppliers in delivering specialist works in a safe and compliant manner, delivering value for money, health and safety excellence while ensuring programmes are delivered to the required time, cost and quality standards.

The role is subject to a basic DBS paid for by Gentoo.
Key responsibilities will also include the following, a full job description is available to view at www.gentoogroup.com/careers
Assisting in ensuring that Gentoo’s Compliance statutory obligations and regulatory undertakings are delivered with regards to servicing and remedial works, but not limited to:
Passenger Lift Servicing & Thorough Examinations
Fixed Mechanical Equipment Servicing & Through Examinations
Fire Fighting Equipment
Laundry Equipment & Ventilation Systems
Automated Gates, Barriers, Doors, Generators/UPS systems, Warden Call & HVAC
Lightning Protection Systems
Any other specialist Mechanical & Electrical Systems

Supporting the management of the performance of Gentoo's Contractors to deliver value for money, health and safety excellence whilst ensuring programmes are compliant with the required standards, Regulations, time, cost, and quality requirements.

Undertake as required, on site assessments of Contractors Quality Assurance and Quality Control processes and the checking of the competency of qualifications of their staff.

Collaborate with colleagues in Gentoo to deliver the organisations requirements in relation to Mechanical & Electrical services ensuring that all undertakings in relation to servicing, testing and inspection are delivered effectively.


Where required, review contractor Risk Assessments and Method Statements, including managing relevant Permits to Work to ensure compliance with Health and Safety requirements.

Act as Duty Manager as part of the Group’s emergency out of hours service (EOHS).

Ensure all services provided are delivered in line with the Group’s cultural values.

What we are looking for:

What we are looking for:
Mechanical or Electrical (M&E) background, minimum of Level 3 NVQ / Technical Qualification. With the proven ability to manage contracts, contractors and health & safety within maintenance projects.

SMSTS, IOSH or equivalent qualification is desirable, previous work experience must be able to demonstrate the ability to manage contracts in line with current CDM Regulations.

Full UK Driving License
Demonstrable knowledge of compliance areas within Mechanical and Electrical disciplines.
Demonstrable knowledge of CDM (Construction Design Management) Regulations and other related housing regulations/legislation and how they apply within the context of statutory health and safety compliance.
It is desirable to have experience in assisting with the management of health and safety compliance within the social housing sector.

You will be able to demonstrate experience in the management of contractors’/in-house performance and health and safety on all projects and demonstrate excellent negotiation and challenge skills to resolve any issues.

Experience in assisting with the effective management and administering of contracts. With proven experience in supporting high-performance teams, operating at a similar level within a diverse organisation.

Knowledge of assisting in the monitoring, reporting and presentation of management reports with contract performance.

Some of our great benefits include:
31 days annual leave (plus bank holidays) and the option to purchase up to an additional 5 days.
Early finish on a Friday.
Free Health Cash Plan, with cashback for dental, optical, physio, wellbeing therapies and more, with some free child cover.
Access to private healthcare through the Health Cash Plan.
Competitive Aviva pension scheme - Gentoo will contribute up to 10% based on your personal contribution.
Salary sacrifice electric vehicle scheme
Enhanced family-friendly leave
Car mileage allowance if you use your personal vehicle for business purposes.
Life assurance cover to the value of 3 times your annual salary.

Closing date:

09-Jun-2024

We're a housing association that provides more than 60,000 people in Sunderland with a place they can call home. We're a values-driven organisation, with a clear vision, a social purpose and a commitment to investing in people, place and property. We believe everyone has the right to live in a good quality home they can afford and invest millions of pounds every year in keeping our existing homes safe, secure, and compliant.

We're also playing our part in addressing the UK housing crisis locally, by building hundreds of new, modern and contemporary homes for rent in Sunderland - homes that meet the needs of local people. Not only do we provide vital housing - we support our tenants, residents and communities by investing in services that help people live their best possible life.

This includes helping people to work, victims of domestic abuse and anti-social behaviour, young people to live independently, as well as a wellbeing service that supports our elderly tenants and residents.